Clerk and RFO - Longridge Town Council
17th of April, 2024
CLERK TO THE COUNCIL AND RESPONSIBLE FINANCIAL OFFICER
(PART TIME – 30 HOURS PER WEEK. HYBRID WORKING.
The Council is committed to providing a flexible working environment and will give consideration to home working .
The Town Clerk will be paid in line with NALC SCP Pay Scale 19-24 at £15.48 per hour to £17.16 per hour, Depending on qualifications.
Qualifications
Introduction to Local Council Administration (ILCA) (Essential/Desirable)
Certificate in Local Council Administration (CiLCA) (Desirable)
Financial Introduction to Local Council Administration (FILCA) (Desirable)
Overall Responsibilities
The Town Clerk & R.F.O. will be the Proper Officer of Longridge Town Council (the Council) and as such is under a statutory duty to carry out all the functions of the Council, and in particular to serve or issue all the notifications required by law of a local authority’s Proper Officer.
The Town Clerk will be totally responsible for ensuring that the instructions of the Council in its functions as a Local Authority are carried out.
The Town Clerk is expected to advise the Council on, and assist in the formation of, overall policies to be followed in respect of the Authority’s activities and in particular to produce all the information required for making effective decisions and to implement constructively all decisions.
The Town Clerk is accountable to the Council for the effective management of all its resources and will report to them as and when required.
The Town Clerk is expected to be fully involved in the Strategic Planning Process of the Council.
Full training available.
Specific Responsibilities
1. To ensure that statutory and other provisions governing or affecting the running of the Council are observed.
2. As Responsible Financial Officer be responsible for the preparation of budgets, the balancing and reconciliation of the Council’s accounts and preparation of records for audit purposes and VAT, the receiving and reporting on invoices for goods and services to be paid for by the Council and ensuring such accounts are met, issuing invoices on behalf of the Council for goods and services to ensure payment is received. To ensure that bad debtors and historical debts are pursued according to Council policy. To prepare financial reports for the Council and its committees. To advise on setting of the precept for each financial year.
3. To work in close partnership with Ribble Valley Borough Council and a range of local bodies and organisations to both deliver the day to day work of LTC and also in the development of strategic planning for the Council.
4. To ensure that the Council’s obligations for Risk Assessment are properly met and to act as The Council’s Health and Safety Officer.
5. To prepare, in consultation with appropriate members, agendas for meetings of the Council, Committees and Working Parties. To attend such meetings and prepare minutes for approval, other than where such duties have been delegated to another officer.
6. To provide support and assistance to both the Mayor and other Councillors as they may require in their discharge of their duties as Councillor.
7. To attend all meeting of the Council and all meetings of its committees and working parties, as instructed by the Council.
8. To receive correspondence and documents on behalf of the Council and to deal with the correspondence or documents or bring such items to the attention of the Council. To issue correspondence as a result of instructions of, or the known policy of the Council.
9. To study reports and other data on activities of the Council and on matters bearing on those activities. Where appropriate, to discuss such matters with administrators and specialists in particular fields and to produce reports for circulation and discussion by the Council.
10. To draw up both on his/her own initiative and as a result of suggestions by Councillors’ proposals for consideration by the Council and to advise on practicability and likely effects of specific courses of action.
11. To be responsible for the overall supervision and management of any and all LTC staff in keeping with the policies of the Council and to undertake all necessary activities in connection with the management of salaries, conditions of employment and work of other staff. To ensure staff appraisals are carried out and contracts and job descriptions are updated as required.
To act as Line Manager to staff members.
12. To manage the Council’s property portfolio, ensuring appropriate security, insurance, licenses, and planned preventative maintenance are in place. To administer and promote the use of all Council buildings for the benefit of the public.
13. To monitor and review annually the implemented policies, financial regulations, and standing orders of the Council to ensure they are achieving the desired result and where appropriate suggest modifications.
14. To act as the representative of the Council as required; to organise and manage civic events.
15. To issue notices and prepare agendas and minutes for the Annual Town Meeting: to attend the assemblies of the Annual Town Meeting and to implement the decisions made at the assemblies that are agreed by the Council.
16. To prepare, in consultation with relevant councillors, press releases about the activities of, or decisions made by the Council, including through social media channels.
17. To attend training courses or seminars on the work and role of the Clerk/R.F.O. as required by the Council. If not already in possession, to work towards achievement of Qualified Clerk.
18. To continue to acquire the necessary professional knowledge required for the efficient management of the affairs of the Council by attendance at conferences and seminars.
19. Membership of an appropriate professional body such as The Society of Local Council Clerks.
20. To attend meetings, conferences of professional bodies, and other groups, as a representative of the Council as required and to report back to the Council on the first feasible occasion.
21. To liaise with Council approved groups in supporting their events.
22. To carry out any other duties that may be assigned by the Chair or by the Council in relation to the role of Town Clerk/R.F.O.
23. To maintain political neutrality in conducting the role of Town Clerk.
Job Type: Part-time
Pay: £15.48-£17.16 per hour
Expected hours: 30 per week
Benefits:
- Company pension
- On-site parking
- Work from home
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Longridge: reliably commute or plan to relocate before starting work (preferred)
Licence/Certification:
- Driving Licence (preferred)
Work Location: Hybrid remote in Longridge
Reference ID: Clerk
Expected start date: 03/06/2024
APPLICATIONS TO: r.walker@longridge-tc.gov.uk